Forwarding Received E-Mail/I-Fax Documents
16-Dec-2011
8200286700
Solution
This machine enables you to automatically forward received e-mail/I-fax documents to any desired destinations. If a received document satisfies the specified forwarding conditions, it is forwarded to the specified destination. You can also specify destinations to which received documents are forwarded that do not satisfy the forwarding conditions.
NOTE
- The maximum number of forwarding settings that you can store is 52 (12 for the imageCLASS MF8450C): 50 (10 for the imageCLASS MF8450C) with forwarding conditions and 2 without conditions.
- You can set whether to print e-mail/I-fax documents in case of forwarding errors, and whether to store them in memory.
- If a forwarding error occurs when all of <Print Image>, <Store Image to Memory>, and <Memory Lock Settings> are set to <Off>, the received documents will be lost.
You can register the forwarding conditions and destinations.
NOTE
To be able to forward received documents, you need to activate the settings registered here.
1. Press 
(Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ 
] , [ 
] or 
(Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using 
- 
(numeric keys), then press 
(Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Press the left Any key to select <Menu>.
6. Use [ ] , [ ] or (Scroll Wheel) to select <Register>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Register>, then press [OK].7. Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.
8. Use [ ] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].
] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].Selecting <I-Fax> enables you to set the forwarding conditions for I-fax and e-mail.
9. Use [ ] , [ ] or (Scroll Wheel) to select <Destination>, <Sender>, or <Subject>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Destination>, <Sender>, or <Subject>, then press [OK].10. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].The available forwarding conditions are as follows:
- <disregard>: Disregards the Destination, Sender, or Subject information as forwarding conditions.
- <equals>: Forwards the document if the Destination, Sender, or Subject information matches all of the characters entered.
- <differs from>: Forwards the document if the Destination, Sender, or Subject information differs from the characters entered.
- <begins with>: Forwards the document if the Destination, Sender, or Subject information begins with the characters entered.
- <ends with>: Forwards the document if the Destination, Sender, or Subject information ends with the characters entered.
- <contains>: Forwards the document if the Destination, Sender, or Subject information contains the characters entered.
- <does not contain>: Forwards the document if the Destination, Sender, or Subject information does not contain the characters entered.
If you select <disregard>, go to step 12.
11. Use the software keyboard to enter the forwarding criterion using - (numeric keys), then press the right Any key to select <Set>.
- (numeric keys), then press the right Any key to select <Set>.You can enter up to 128 characters for the forwarding criterion.
12. If necessary, repeat steps 9 through 11.
13. Press the right Any key to select <Set>.
14. Press the right Any key to select <Next>.
15. Check the message on the display, then press the right Any key to select <Done>.
16. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].NOTE
- You cannot select multiple destinations at a time. To forward to multiple destinations, select a group address.
- Use [
] or [ 
] to select the index tab that displays the corresponding destinations. - To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- To deselect a destination, select the destination again.
17. Press the right Any key to select <Set>.
18. Use [ ] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.
] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.This procedure is not necessary if a fax number or an I-fax address is specified as the destination in step 16. Go to step 21.
- <TIFF (Black)/PDF (Color)>: Sends the file in either the TIFF (Black-and-White) or PDF (Color) format.
- <TIFF (Black)/JPEG (Color)>: Sends the file in either the TIFF (Black-and-White) or JPEG (Color) format.
- <PDF>: Sends the file in the PDF format regardless of the color mode.
- <PDF (Black)/JPEG (Color)>: Sends the file in either the PDF (Black-and-White) or JPEG (Color) format.
If you select <PDF>, go to the next step.
If you select the others, go to step 21.
NOTE
- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
- To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
19. Press the right Any key to select <Divide Pages>.
20. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.If you want to send multiple images as a single file without dividing them, use [ ] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.21. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.
NOTE
- Forwarding destinations can be stored one at a time, according to the receive type of the received document.
- To be able to forward received documents, you need to activate the settings registered here.
1. Press (Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Press the left Any key to select <Menu>.
6. Use [ ] , [ ] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].7. Use [ ] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].
] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].Selecting <I-Fax> enables you to set the forwarding conditions for I-fax and e-mail.
8. Check the message on the display, then press the right Any key to select <Done>.
9. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].NOTE
- You cannot select multiple destinations at a time. To forward to multiple destinations, select a group address.
- Use [
] or [ 
] to select the index tab that displays the corresponding destinations. - To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- To deselect a destination, select the destination again.
10. Press the right Any key to select <Set>.
11. Use [ ] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.
] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.This procedure is not necessary if a fax number or an I-fax address is specified as the destination in step 9. Go to step 14.
- <TIFF (Black)/PDF (Color)>: Sends the file in either the TIFF (Black-and-White) or PDF (Color) format.
- <TIFF (Black)/JPEG (Color)>: Sends the file in either the TIFF (Black-and-White) or JPEG (Color) format.
- <PDF>: Sends the file in the PDF format regardless of the color mode.
- <PDF (Black)/JPEG (Color)>: Sends the file in either the PDF (Black-and-White) or JPEG (Color) format.
NOTE
- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
- To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
12. Press the right Any key to select <Divide Pages>.
13. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.If you want to send multiple images as a single file without dividing them, use [ ] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.14. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can activate or deactivate the forwarding conditions for the received documents.
1. Press (Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Use [ ] , [ ] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].
] , [ ] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].Each time you press [OK], the icon status displayed on the left side of the condition name is switched.
If you activate the condition, the blue icon lights up, and the received document is forwarded to the specified destination if it matches the forwarding conditions.
6. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can erase forwarding settings that have been stored.
1. Press (Main Menu).
2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding setting you want to erase.
] , [ ] or (Scroll Wheel) to select the forwarding setting you want to erase.6. Press the left Any key to select <Menu>.
7. Use [ ] , [ ] or (Scroll Wheel) to select <Erase>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Erase>, then press [OK].8. Use [ ] , [ ] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
] , [ ] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].9. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can redirect the e-mail/I-fax documents received in memory to the specified destination.
1. Press 
(Status Monitor/Cancel).
(Status Monitor/Cancel).2. Use [ ] , [ ] or (Scroll Wheel) to select <Receive>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Receive>, then press [OK].If there is any document that you can check, erase, or forward, the job is marked by a blue icon.
3. Use [ ] , [ ] or (Scroll Wheel) to select <I-Fax RX Document>, then press [OK].
] , [ ] or (Scroll Wheel) to select <I-Fax RX Document>, then press [OK].Selecting <I-Fax RX Document> enables you to view e-mail and I-fax documents.
4. Use [ ] , [ ] or (Scroll Wheel) to select the job you want to transfer, then press [OK].
] , [ ] or (Scroll Wheel) to select the job you want to transfer, then press [OK].5. Press the left Any key to select <Details>.
6. Press the left Any key to select <Forward>.
7. Use [ ] , [ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
] , [ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.NOTE
- Use [ ] or [ ] to select the index tab that displays the corresponding destinations.
- To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
8. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.