Registering Destinations in the Address Book

    16-Dec-2011
    8200283700

    Solution


    The Address Book is a feature for storing fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You can also register multiple addresses as a group address.

    Registering a destination in the Address Book saves you efforts for entering the above destinations each time you send a job.

    NOTE
    • Storing addresses in the Address Book is available only for the imageCLASS MF9170C.
    • You can register a total of 300 destinations in the Address Book, including 200 destinations registered in One-touch.
    • New destinations cannot be registered in the Address Book if <Limit New Destinations> in <Send Function Restriction> in <System Management Set.> is set to <On>.
    • Each address entry is treated as a single entry, so if a destination is registered in a group address, that destination and the group address are counted as two entries.
    • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine.
    • For easy reference, it is recommended to print the list of recipients registered in the Address Book and One-touch.

    Registering Fax Numbers in the Address Book

    NOTE
    This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    • In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    • Press the left Any key to select <Reg/Edit/Erase>.
    • Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    • Follow the procedure described in this section from step 6.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Press the right Any key to select <Register New>.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Register Name>, then press [OK].

    8. Use the software keyboard to enter the recipient's name.

    You can enter up to 16 characters for the recipient's name.

    NOTE
    Registered destinations are sorted in the Address Book by name, in the alphabetical order.

    9. If you are finished, press the right Any key to select <Set>.

    10. Use [ ] , [ ] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

    11. Use - (numeric keys) to enter the fax number.

    • You can enter up to 120 characters for fax number.
    • If you want to move the position of the cursor, use [ ] , [ ] or (Scroll Wheel).
    • If you want to delete the number or character immediately to the left of the cursor, use [ ] , [ ] or (Scroll Wheel) to select <Backspace>, then press [OK].
    • If you want to place a pause, use [ ] , [ ] or (Scroll Wheel) to select <Pause>, then press [OK]. If you place a pause within the fax number, the letter <p> is displayed between the numbers. If you place a pause at the end of the fax number, the letter <P> appears. When dialing an overseas number, place a pause after the country code, and at the end of the fax number.
    • If you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals, use [ ] , [ ] or (Scroll Wheel) to select <Tone>, then press [OK].
    • If you want to insert a space between numbers, use [ ] , [ ] or (Scroll Wheel) to select <Space>, then press [OK].
    • If you want to delete the entire number you entered, press (Clear).

    NOTE
    • You cannot place a pause or a space at the beginning of a number.
    • If you enter a pause at the end of the number, the pause is always 10 seconds long.

    12. If you want to set the ECM TX, sending speed, and long distance settings, press the right Any key to select <Option>.

    13. Use [ ] , [ ] or (Scroll Wheel) to select the desired setting, then press [OK].

    14. Make the required setting and press [OK].

    15. Press the right Any key to select <Register>.

    If you want to register another fax number, repeat from step 6.

    16. Press the right Any key to select <Done>.

    17. Press [ (Main Menu) to return to the Main Menu screen.

    Registering E-Mail Addresses in the Address Book

    NOTE
    • If your own e-mail address is stored, you can specify a reply e-mail address.
    • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    - In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    - Press the left Any key to select <Reg/Edit/Erase>.
    - Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    - Follow the procedure described in this section from step 6.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Press the right Any key to select <Register New>.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <E-mail>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Register Name>, then press [OK].

    8. Use the software keyboard to enter the recipient's name.

    You can enter up to 16 characters for the recipient's name.

    NOTE
    Registered destinations are sorted in the Address Book by name, in the alphabetical order.

    9. If you are finished, press the right Any key to select <Set>.

    10. Use [ ] , [ ] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

    11. Use the software keyboard to enter the recipient's e-mail address.

    You can enter up to 120 characters for the e-mail address.

    12. If you are finished, press the right Any key to select <Set>.

    13. Press the right Any key to select <Register>.

    If you want to register another e-mail address, repeat from step 6.

    14. Press the right Any key to select <Done>.

    15. Press [ (Main Menu) to return to the Main Menu screen.

    Registering I-Fax Addresses in the Address Book

    NOTE
    This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    • In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    • Press the left Any key to select <Reg/Edit/Erase>.
    • Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    • Follow the procedure described in this section from step 6.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Press the right Any key to select <Register New>.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Register Name>, then press [OK].

    8. Use the software keyboard to enter the recipient's name.

    You can enter up to 16 characters for the recipient's name.

    NOTE
    Registered destinations are sorted in the Address Book by name, in the alphabetical order.

    9. If you are finished, press the right Any key to select <Set>.

    10. Use [ ] , [ ] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

    11. Use the software keyboard to enter the recipient's I-fax address.

    You can enter up to 120 characters for the I-fax address.

    12. If you are finished, press the right Any key to select <Set>.

    13. Press the right Any key to select <Register>.

    If you want to register another I-fax address, repeat from step 6.

    14. Press the right Any key to select <Done>.

    15. Press [ (Main Menu) to return to the Main Menu screen.

    Registering File Server Addresses in the Address Book

    NOTE
    • If <Language Switch> in Common Settings is set to <On>, the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
    • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    - In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK]. Or, in the Select Store Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Store on File Server>, press [OK], use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    - Press the left Any key to select <Reg/Edit/Erase>.
    - Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    - Follow the procedure described in this section from step 6.


    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Press the right Any key to select <Register New>.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <File>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Register Name>, then press [OK].

    8. Use the software keyboard to enter the file server name.

    You can enter up to 16 characters for the file server name.

    NOTE
    Registered destinations are sorted in the Address Book by name (of the destination or file server) in the alphabetical order.

    9. If you are finished, press the right Any key to select <Set>.

    10. Use [ ] , [ ] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

    11. Use [ ] , [ ] or (Scroll Wheel) to select a server protocol, then press [OK].

    • <FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services5.0 on Windows 2000 Server, Internet Information Services 5.1 on Windows XP Professional, Internet Information Services 6.0 on Windows Server 2003, Internet Information Services 7.0 on Windows Vista, or Red Hat Linux 7.2.
    • <Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 98/Me/2000/XP/Server 2003/Vista.
    • <Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.

    NOTE
    After turning the main power ON, you must wait for the time set in the Startup Time Settings to elapse before selecting <Windows (SMB): Browse>. Network transmission is not possible until this startup time elapses.

    12. If you select <FTP> or <Windows (SMB)>, use [ ] , [ ] or (Scroll Wheel) to select <Host Name>, then press [OK].

    13. Use the software keyboard to enter the host name.

    You can enter up to 120 characters for the host name.

    NOTE
    A host name is a unique name assigned to identify each host computer that provides services on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.

    14. If you are finished, press the right Any key to select <Set>.

    15. Use [ ] , [ ] or (Scroll Wheel) to select <Folder Name>, then press [OK].

    16. Use the software keyboard to enter the path to the folder.

    You can enter up to 120 characters for the folder path.

    NOTE
    • A folder path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job.
    • If you are sending to an imageWARE Document Manager folder, enter the folder name set in the imageWARE Gateway.

    17. If you are finished, press the right Any key to select <Set>.

    18. Use [ ] , [ ] or (Scroll Wheel) to select <User Name>, then press [OK].

    19. Use the software keyboard to enter the user name.

    You can enter up to 24 characters for the user name.

    NOTE
    If you are sending to an imageWARE Document Manager folder, enter the user name set in the imageWARE Gateway.

    20. If you are finished, press the right Any key to select <Set>.

    21. Use [ ] , [ ] or (Scroll Wheel) to select <Password>, then press [OK].

    22. Use the software keyboard to enter the password.

    You can enter up to 24 characters when <FTP> is selected as the server protocol, or up to 14 when <Windows (SMB)> is selected.

    NOTE
    If you are sending to an imageWARE Document Manager folder, enter the password set in the imageWARE Gateway.

    23. If you are finished, press the right Any key to select <Set>.

    24. Press the right Any key to select <Done>.

    25. Press the right Any key to select <Register>.

    Proceed to step 32.

    26. If you select <Windows (SMB): Browse>, use [ ] , [ ] or (Scroll Wheel) to select the desired workgroup, then press [OK].

    NOTE
    If the desired workgroup is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll through the list.

    27. Use [ ] , [ ] or (Scroll Wheel) to select the desired file server, then press [OK].

    NOTE
    If the desired file server is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll through the list.

    28. Use [ ] , [ ] or (Scroll Wheel) to select the desired file server, then press the right Any key to select <Set>.

    NOTE
    If the Enter Network Password screen is displayed after pressing [OK], enter your user name (up to 24 characters) and network password (up to 14 characters), then press the right Any key to select <Set>.




    29. Specify the folder name, user name, and password.

    30. Press the right Any key to select <Done>.

    31. Press the right Any key to select <Register>.

    If you want to register another filer server address, repeat from step 6.

    32. Press the right Any key to select <Done>.

    33. [ (Main Menu) to return to the Main Menu screen.

    Registering Group Addresses in the Address Book

    The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination.

    NOTE
    • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book or One-touch before you register them as part of a group address.
    • The types of destinations you can register in a group address are fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You cannot register a group address in another group address.
    • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    - In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    - Press the left Any key to select <Reg/Edit/Erase>.
    - Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    - Follow the procedure described in this section from step 6.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Press the right Any key to select <Register New>.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <Group>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Register Name>, then press [OK].

    8. Use the software keyboard to enter the group name.

    You can enter up to 16 characters for the group name.

    NOTE
    Registered destinations are sorted in the Address Book by name, in the alphabetical order.

    9. If you are finished, press the right Any key to select <Set>.

    10. Use [ ] , [ ] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

    11. Use [ ] , [ ] or (Scroll Wheel) to select the destination to store in the group address, then press [OK].

    NOTE
    • To deselect a destination, select the destination again and press [OK] to clear the check mark.
    • Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
    • If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll through the list.
    • You can view the detailed information of a destination by selecting the destination and pressing the left Any key to select <Details>. To return to the previous screen, press the right Any key.




    12. Repeat step 11 to select all destinations you want to register in the group address, then press the right Any key to select <Set>.

    13. Press the right Any key to select <Register>.

    If you want to register another group address, repeat from step 6.

    14. Press the right Any key to select <Done>.

    15. Press [ (Main Menu) to return to the Main Menu screen.

    Checking/Editing Addresses Registered in the Address Book

    You can check and edit the details of the destinations registered in the Address Book.

    NOTE
    This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    • In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    • Press the left Any key to select <Reg/Edit/Erase>.
    • Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    • Follow the procedure described in this section from step 7.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select <Edit/Erase>.

    NOTE
    • You cannot check or edit multiple destinations at a time.
    • Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
    • If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll through the list.
    • If you select [All], destinations registered in One-touch are also displayed. However, you cannot edit those destinations.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <Confirm/Edit Address Book Dest.>, then press [OK].

    7. Check or edit the address details.

    8. If you want to check the address details, check the details, then press the right Any key to select <Done>.

    • If you want to edit the address, proceed to the next step.
    • If you finish the operation, proceed to step 13.

    9. If you want to edit the address details, use [ ] , [ ] or (Scroll Wheel) to select the item you want to edit, then press [OK].

    10. Confirm that <Edit> is selected, then press [OK].

    11. Edit the address details.

    12. Press the right Any key to select <Done>.

    13. Press [ (Main Menu) to return to the Main Menu screen.

    Erasing Addresses from the Address Book

    NOTE
    This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
    • In the Select Send Type screen, use [ ] , [ ] or (Scroll Wheel) to select <Address Book>, then press [OK].
    • Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to erase.
    • Press the left Any key to select <Reg/Edit/Erase>.
    • Use [ ] , [ ] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
    • Follow the procedure described in this section from step 7.

    1. Press [ (Main Menu).

    2. Press the right Any key to select <Additional Func.>.

    3. Use [ ] , [ ] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

    If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK].

    4. Use [ ] , [ ] or (Scroll Wheel) to select <Register Address>, then press [OK].

    5. Use [ ] , [ ] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select <Edit/Erase>.

    NOTE
    • You cannot erase multiple destinations at a time.
    • Use [ ] or [ ] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
    • If the desired destination is not displayed, use [ ] , [ ] or (Scroll Wheel) to scroll through the list.
    • If you select [All], destinations registered in One-touch are also displayed. However, you cannot edit those destinations.

    6. Use [ ] , [ ] or (Scroll Wheel) to select <Erase from Add. Book>, then press [OK].

    7. Use [ ] , [ ] or (Scroll Wheel) to select <Yes>, then press [OK].

    If you want to cancel erasing the destination, select <No>.

    8. Press [ (Main Menu) to return to the Main Menu screen.

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