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    Basic Methods for Scanning Documents to a File Server

    16-Dec-2011
    8200754200

    Solution


      This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network.

      NOTE
      You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book]. You cannot specify a file server using – , [numeric keys] and [Tone].

      1. Place documents.




      NOTE
      If you want to scan a multi-page document in color, place it on the ADF.

      2. Press [SEND/FAX].

      The SEND/FAX indicator lights up and the machine enters the send standby mode.

      3. Press [SEND/FAX] repeatedly to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].




      NOTE
      If you want to send color images to the file server, select <EMAIL: COLOR> as the sending method.

      4. Specify the file server's address.

      You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book].
      If you want to start sending without adjusting the optional send settings, skip to step 10.




      5. Press [OK] repeatedly until <FILE FORMAT> is displayed.

      6. Press or to select the file format, then press [OK].

      • File server (B&W): <PDF>, <TIFF(B&W)>
      • File server (Color): <PDF(COMPACT)>, <JPEG>




      NOTE
      • If you select <JPEG>, skip to step 8.
      • If you specify a file server's address from Address Book without selecting the sending method, settings specified in <STANDARD SETTINGS> in <TX SETTINGS> in <TX/RX COMMON SET.> in <TX/RX SETTINGS> are displayed.

      7. Press or to select <OFF> or <ON> for <DIVIDE INTO PAGES>, then press [OK].

      • <OFF>: Sends multiple images as a single file without dividing them.
      • <ON>: Separates multiple images and send them as separate files.




      NOTE
      If you have selected <JPEG> in step 6, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

      8. Press or to select the resolution, then press [OK].

      • File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi>
      • File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi>




      NOTE
      If <PDF(COMPACT)> is selected as the file format, only <300X300dpi> can be selected.

      9. Press or to select the original type, then press [OK].

      • <TEXT/PHOTO>: For documents that contain text and photos.
      • <TEXT>: For text documents.
      • <PHOTO>: For documents that contain fine text or photos.




      NOTE
      If you have selected <PDF(COMPACT)> as the file format in step 6, the original type is automatically set to <TEXT/PHOTO>.

      10. Press [Start].

      When you place the documents on the platen glass, press or to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.
      Scanning starts, and the scanned data is sent to the specified file server.

      NOTE
      • You can also adjust the following scan settings as necessary.
      - Density
      - 2-Sided
      • You can set the document's name and the message body text.

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