Solution
Storing fax numbers, e-mail addresses, and file server addresses in one-touch keys enables you to easily specify destinations. You can also register multiple destinations for a group address.
Registering a destination in one-touch keys saves you efforts for entering the above destinations each time you send a job.
You can register up to 19 destinations in one-touch keys.
Registering Fax Numbers in One-touch Keys
This section describes the procedure for registering fax numbers in the one-touch keys.
NOTE
If <RESTRICT NEW ADD.> is set to <ON>, you cannot register new destinations. Make sure that <RESTRICT NEW ADD.> is set to <OFF>.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) for which you want to register the fax number, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <FAX>, then press [OK].
6. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
7. Use
–
,
[numeric keys] and
[Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].
8. Press
or
to select <NAME>, then press [OK].
9. Use
–
,
[numeric keys] and
[Tone] to enter the destination's name (16 characters maximum), then press [OK].
If you want to specify optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, go to the next step.
If you do not need to set these options, skip to step 18.
10. Press
or
to select <OPTIONAL SETTING>, then press [OK].
11. Press
or
to select <ON>, then press [OK].
12. Press
or
to select <LONG DISTANCE>, then press [OK].
13. Press
or
to select the most effective transmission option, then press [OK].
- <DOMESTIC>: Normally select this option.
- <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
14. Press
or
to select <TX SPEED>, then press [OK].
15. Press
or
to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].
NOTE
If transmission errors occur frequently, lower the speed.
16. Press
or
to select <ECM>, then press [OK].
17. Press
or
to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
To register another one-touch key, repeat the procedure from step 4.
18. Press
[Stop/Reset] to return to the standby mode.
Registering E-Mail Addresses in One-touch Keys
This section describes the procedure for registering e-mail addresses in the one-touch keys.
NOTE
- You can also register e-mail addresses in the one-touch keys using the Send Function Setting Tool.
- If <RESTRICT NEW ADD.> is set to <ON>, you cannot register new destinations. Make sure that <RESTRICT NEW ADD.> is set to <OFF>.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) for which you want to register the address, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <E-MAIL>, then press [OK].
6. Press
or
to select <E-MAIL ADDRESS>, then press [OK].
7. Use
–
,
[numeric keys] and
[Tone] to enter the address you want to register (120 digits maximum), then press [OK].
8. Press
or
to select <NAME>, then press [OK].
9. Use
–
,
[numeric keys] and
[Tone] to enter the destination's name (16 characters maximum), then press [OK].
To register another one-touch key, repeat the procedure from step 4.
10. Press
[Stop/Reset] to return to the standby mode.
Registering File Server Addresses in One-touch Keys
This section describes the procedure for registering file server addresses in the one-touch keys.
NOTE
- You can also register file server addresses in the one-touch keys using the Send Function Setting Tool.
- If <RESTRICT NEW ADD.> is set to <ON>, you cannot register new destinations. Make sure that <RESTRICT NEW ADD.> is set to <OFF>.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) for which you want to register the address, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <SMB>, then press [OK].
6. Press
or
to select <HOST NAME>, then press [OK].
7. Use
–
,
[numeric keys] and
[Tone] to enter the name of the file server on the network (120 characters maximum), then press [OK].
8. Press
or
to select <NAME>, then press [OK].
9. Use
–
,
[numeric keys] and
[Tone] to enter the destination's name (16 characters maximum), then press [OK].
10. Press
or
to select <FILE PATH>, then press [OK].
11. Use
–
,
[numeric keys] and
[Tone] to specify the folder to which the job is to be sent (120 characters maximum), then press [OK].
12. Press
or
to select <LOGIN NAME>, then press [OK].
13. Use
–
,
[numeric keys] and
[Tone] to enter the login name (24 characters maximum), then press [OK].
14. Press
or
to select <PASSWORD>, then press [OK].
15. Use
–
,
[numeric keys] and
[Tone] to enter the password (14 characters maximum), then press [OK].
To register another one-touch key, repeat the procedure from step 4.
16. Press
[Stop/Reset] to return to the standby mode.
Registering Group Addresses in One-touch Keys
The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.
NOTE
The destinations must be registered in the one-touch keys beforehand.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select an empty one-touch key that you want to set as the group address, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <SELECT ADD/TEL NO>, then press [OK].
6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].
To enter a destination stored under a one-touch key, press the desired one-touch key.
NOTE
You can review the destinations which have been already entered with
or
.
7. Press
or
to select <NAME>, then press [OK].
8. Use
–
,
[numeric keys] and
[Tone] to enter the group name (16 characters maximum), then press [OK].
To register another group, repeat the procedure from step 4.
9. Press
[Stop/Reset] to return to the standby mode.
This section describes the procedure for editing the fax, e-mail and file server addresses registered in the one-touch keys.
NOTE
If <RESTRICT NEW ADD.> is set to <ON>, you cannot edit the destinations. Make sure that <RESTRICT NEW ADD.> is set to <OFF>.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) you want to edit, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select the item you want to edit, then press [OK].
You can edit the following items:
- Fax: <TEL NUMBER ENTRY>, <NAME>, <OPTIONAL SETTING>
- E-Mail: <E-MAIL ADDRESS>, <NAME>
- File server: <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>, <PASSWORD>
6. Press
repeatedly to go back to the character or number you want to change, then press
[Clear].
When you edit a fax number, press
to delete the number.
To delete the entire entry, press and hold
[Clear].
7. Use
–
,
[numeric keys] and
[Tone] to enter a new character or number, then press [OK].
8. Repeat steps 5 to 7 to edit the desired items.
9. Press
[Stop/Reset] to return to the standby mode.
This section describes the procedure for erasing destinations registered in the one-touch keys.
NOTE
If <RESTRICT NEW ADD.> is set to <ON>, you cannot erase the destinations. Make sure that <RESTRICT NEW ADD.> is set to <OFF>.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) you want to erase, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <HOST NAME>, then press [OK].
6. Press and hold
[Clear] to erase the entire entry, then press [OK].
NOTE
If you erase the fax number, e-mail address, or file server address, the registered name is cleared automatically.
7. Press
[Stop/Reset] to return to the standby mode.
