Sending Faxes
22-Dec-2009
8200708700
Solution
This section describes the operation to send a fax with the Numeric buttons and to register the recipient's numbers to the one-touch speed dial and send a fax.
IMPORTANT
- If you enter or register an incorrect fax/telephone number with the Numeric buttons, the fax will be sent to an unexpected recipient. When sending an important fax, we recommend sending the fax after confirming the recipient's condition.
You need to prepare:
Originals to send.
1. Prepare for sending a fax.
(1) Make sure that the power is turned on.
(2) Load the original in the ADF or on the Platen Glass.
IMPORTANT
- When sending a double-sided document, load the document on the Platen Glass. You cannot scan double-sided documents in the ADF.
(3) Press the FAX button.
The fax standby screen will appear.
2. Adjust the scan resolution and contrast as necessary.
(1) Use the 
or 
button (A) to select the scan resolution.
or button (A) to select the scan resolution.Standard: Suitable for text-only documents.
Fine: Suitable for fine-print documents.
Extra fine: Suitable for detailed illustration or fine-print quality documents.
If the recipient's fax machine is not compatible with Extra fine (300x300dpi), the fax will be sent in the Standard or Fine resolution.
Photo: Suitable for photographs.
NOTE
- The color fax is sent with the resolution for Photo.
(2) Use the 
or 
button (B) to select the scan contrast.
or button (B) to select the scan contrast.The button decreases the scan contrast, and the button increases the scan contrast.
button decreases the scan contrast, and the button increases the scan contrast.
3. Send the fax.
(1) Use the Numeric buttons to dial the recipient's fax/telephone number.
In the fax/telephone number entry field, the following operations are available.
- Press a Numeric button to enter that number.
- Press the button to enter a space.
button to enter a space.- Press the button to delete the last number you entered.
button to delete the last number you entered.- Press the 
button to enter "#", and the 
button to enter "
" .
button to enter "#", and the button to enter "" .- Press the Redial /Pause button to enter a pause "P".
(2) Press the Color button for color sending, or the Black button for black & white sending.
The machine starts scanning the original.
IMPORTANT
- Color sending requires that the recipient's fax machine supports color faxing. If the recipient's fax machine does not support color faxing, you can set the machine to send a fax in black-and-white.
- Do not open the Document Cover until scanning is completed.
(3) Start sending.
When the document was loaded in the ADF
The machine scans the document automatically and starts sending the fax.
NOTE
- To cancel sending the fax, press the Stop button, and follow the message on the LCD. If documents remain in the ADF after pressing the Stop button, follow the message and press the OK button. The remaining documents are automatically fed out.
When the original was loaded on the Platen Glass
The message will appear after scanning the original.
To send the scanned page, press the OK button to start sending it.
NOTE
- To send two or more pages, follow the message to load the next page, and press the Color or Black button. After scanning all pages, press the OK button to start sending.
- To cancel sending the fax, press the Stop button.
NOTE
- When your machine is connected to a PBX (Private Branch Exchange) system, refer to the operating instructions of the system for details on dialing the recipient's fax/telephone number.
Automatic redialing
- When the recipient's line is busy, the machine will redial the number after a specified interval.
1. Prepare for sending a fax.
(1) Make sure that the power is turned on.
(2) Load the original in the ADF or on the Platen Glass.
(3) Press the FAX button.
The fax standby screen will appear.
2. Adjust the scan resolution and contrast as necessary.
3. Select the recipient to redial.
(1) Press the Redial/Pause button.
The fax/telephone numbers dialed with the Numeric buttons will appear.
NOTE
- The redial list shows 10 fax/telephone numbers from the latest one.
(2) Use the or button (Scroll Wheel) to select the fax/telephone number to redial.
or button (Scroll Wheel) to select the fax/telephone number to redial.
(3) Press the OK button.
The selected number will appear on the fax sending screen.
4. Send the fax.
(1) Press the Color button for color sending, or the Black button for black & white sending.
The subsequent procedure varies depending on whether to load the original in the ADF or on the Platen Glass.
You can easily send a fax if you register frequently used fax/telephone numbers to the One-Touch Speed Dial buttons (01, 02, 03) on the Operation Panel.
- Registering Recipient's Numbers to One-Touch Speed Dial
NOTE
- One-touch speed dials can be registered and edited on a computer using Speed Dial Utility supplied with the machine.
1. Display the One-touch speed dial screen.
(1) Press the FAX button, and press the left Function button to select FAX menu.
The FAX menu screen will appear.
(2) Select TEL number registration 
, and press the OK button.
, and press the OK button.(3) Select One-touch speed dial, and press the OK button.
2. Register a number to the one-touch speed dial.
(1) Select a one-touch speed dial number (01 to 03) to register, and press the OK button.
The one-touch speed dial registration screen will appear.
NOTE
- Select an unoccupied number (A) to register a new number.
- A message asking whether to edit or delete the registered information will appear if an occupied number (B) is selected.
(2) Use the Numeric buttons to enter the recipient's name (max.16 characters, including spaces).
NOTE
- For details on how to enter or delete characters, see [ Entering Numbers, Letters, and Symbols ]
(3) Press the OK or button.
button.(4) Use the Numeric buttons to enter the recipient's fax/telephone number (max.60 digits (40 digits for US, Canada, and Korea), including spaces).
(5) Press the OK button.
The number will be registered to the One-Touch Speed Dial button.
(6) Press the FAX button to return to the fax standby screen.
- Sending a Fax with One-Touch Speed Dial
1. Prepare for sending a fax.
(1) Make sure that the power is turned on.
(2) Load the original in the ADF or on the Platen Glass.
(3) Press the FAX button.
The fax standby screen will appear.
2. Adjust the scan resolution and contrast as necessary.
See step 2 in [ Sending a Fax with the Numeric Buttons ]
3. Press the One-Touch Speed Dial button to which the recipient is registered.
The fax/telephone number registered to the One-Touch Speed Dial button will appear on the screen.
NOTE
- Pressing the One-Touch Speed Dial button here sets the first recipient. If necessary, you can next specify other recipients of the same fax (sequential broadcasting).
4. Send the fax.
(1) Press the Color button for color sending, or the Black button for black & white sending.
The subsequent procedure varies depending on whether the original is loaded in the ADF or on the Platen Glass.
For details, see (3) of step 3 in [ Sending a Fax with the Numeric Buttons ]