Starting a Digital Transformation Journey
After thorough consultations with several solution providers, SEAOIL found that Canon was the only one that met their requirements. SEAOIL had a large archive of hard copy legal documents with sensitive information that needed to be digitised as quickly as possible.
To address this, Canon provided imageFORMULA document scanners that delivered high-speed, high-quality image processing even for aging hard copies. Designed for optimal performance in high-volume scanning environments, the scanners helped with swift digitisation, eliminating the need for physical storage spaces, saving time and operational costs for the company.
Building Efficient Digital Workflows with Therefore™
Therefore™, a scalable and secure information management solution, was also introduced to facilitate SEAOIL’s digital transformation. Scanned documents were easily captured, indexed and automatically archived, streamlining their information processes on a secure, central platform.
SEAOIL’s legal department no longer needed to go through piles of hard copy documents to find a reference, instead, a simple search provided quick access to information required, saving the team valuable time and a whole lot of effort.
The legal team could also exercise control over document access, revoking permissions granted to authorised personnel once information required has been retrieved. SEAOIL’s IT team on the other hand could restrict personnel from downloading and printing the legal documents, deterring potential data leakage effectively.