How to Get Through the Post-holiday Slump
You’ve just settled into your desk, well rested after your well-deserved holiday - you feel like you could conquer anything. But upon opening your email inbox, you realise you have a 50 new emails waiting for you.
Sound familiar? We all know how tough it is to get back on the productivity train after the festive period, especially with a ton of work waiting for you. With more companies digitising their files and processes, a heavy workload today comes in the form of incessant emails and messy digital folders on your desktop that contain the necessary information you need.
If you need some motivation to get through the post-holiday slump, read on: here are some tips on how you can make your work life easier and increase productivity - starting with your laptop.
Cut Through The Clutter
Your digital workspace should be neat and organised. An organised inbox with a clear system can help you keep efficient and stay on top of things. A filled inbox can make it hard to figure out what needs immediate attention and what can be held off temporarily. Make it a habit to use email labels or folders so that you can find emails easily for reference within seconds.
Come up with a folder or label system that works for you to make your email folder organized to your needs. Depending on your email provider, you can sort your emails using colour codes based on sender. These rules help to make sure you can scan through anything you may have missed and keep email clutter to a minimum. Take control of your email inbox with strategic labelling and organisation so that finding important pieces of information or email attachments requires less time and effort!
Prioritising Important Projects
A great tip to have when it comes to organisation is prioritisation. Current and future projects should be sorted together with labels such as ‘ongoing’, ‘urgent’, ‘high priority’, ‘medium priority’, and ‘low priority’, while past projects can be labeled as ‘archived’ or ‘completed’. Grouping projects and emails in this manner helps you manage the time you have to complete each task, especially if it is a high priority project. Always keep up with your tasks and configure their organisation on your priority list frequently.
Another way you can be more productive when it comes to your inbox or projects is to use your calendar to track tasks or emails that require follow-up, as well as create a “waiting” folder in your inbox and also your desktop. Knowing what is “waiting” can help you track either which tasks or emails need action from someone else and how you want to prioritise them.
Organising Digital Files
In our fast evolving society, there are many tech tools that can help you with organisation – these are apps and resources on the market that aid in storing and organising information in one easy, accessible place, so that they can work as a natural extension of our minds and work spaces. Canon provides one-stop solutions that will not only make organising your files easier, but much safer and accessible too! The Canon Therefore™ Online is designed for businesses of all sizes that need a secure and economical way to manage their information from the cloud without investing in a new internal IT infrastructure.
With Therefore™ ONLINE, you can get rid of physical paper based processes, as it can help you switch to a digital workflow that captures, converts and indexes your information to electronic formats with secure archiving, making it easy to search and retrieve for anyone in the office.
In today’s digital world, there is so much information constantly coming in. Streamlining efficiency and optimising productivity can ease up workflow processes. Use these tips and you will notice a difference in how you work and the quality of your workflow output. As data and clutter overload is trimmed down, you will be able to focus on what is truly important.
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