Forwarding Received Fax Documents
19-Dec-2011
8200926900
Solution
This machine enables you to automatically forward received fax documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination.
Received documents that do not match the forwarding conditions can also be forwarded to any desired destination.
NOTE
- The maximum number of forwarding settings that you can store is 52 (12 for the MF9220Cdn): 50 (10 for the MF9220Cdn) with forwarding conditions and 2 without conditions.
- You can set whether to print fax documents with forwarding errors, and whether to store them in memory.
- If a forwarding error occurs when <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to Memory> is set to <Do Not Store>, the received documents will be lost.
You can register the forwarding conditions and destinations.
NOTE
To be able to forward received documents, you need to activate the settings registered here. (See "Activating the Registered Forwarding Settings (Fax).")
1. Press 
(Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ 
] , [ 
] or 
(Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using 
- 
(numeric keys), then press 
(Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Press the left Any key to select <Menu>.
6. Use [ ] , [ ] or (Scroll Wheel) to select <Register>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Register>, then press [OK].7. Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.
8. Use [ ] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].9. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].The available forwarding conditions are:
- <disregard>: Disregards the Fax Number information as a forwarding condition.
- <Does Not Exist>: Forwards the document if the Fax Number information does not exist.
- <equals>: Forwards the document if the Fax Number information matches all of the characters entered.
- <differs from>: Forwards the document if the Fax Number information differs from the characters entered.
- <begins with>: Forwards the document if the Fax Number information begins with the characters entered.
- <ends with>: Forwards the document if the Fax Number information ends with the characters entered.
- <contains>: Forwards the document if the Fax Number information contains the characters entered.
- <does not contain>: Forwards the document if the Fax Number information does not contain the characters entered.
If you select <disregard> or <Does Not Exist>, go to step 11.
10. Enter the forwarding criterion (up to 20 characters) using - (numeric keys), then press the right Any key to select <Register>.
- (numeric keys), then press the right Any key to select <Register>.The following items are also available for entering the forwarding criterion:
- <Space>: Inserts a space between numbers.
- <+>: Use to insert a country code. Use <+> after the country code, and before the fax number.
- <Backspace>: Deletes the last number entered.
11. Press the right Any key to select <Next>.
12. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].NOTE
- You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
- You can use [
] or [ 
] to restrict the displayed range of destinations. - To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- To cancel a selected destination, select the destination again.
13. Press the right Any key to select <Set>.
14. Use [ ] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.
] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.- <TIFF>: Forwards the file in the TIFF format.
- <PDF>: Forwards the file in the PDF format.
NOTE
- This procedure is not necessary if a fax number is specified as the destination in step 12. Go to step 17.
- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
15. Press the right Any key to select <Divide Pages>.
16. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.If you want to send multiple images as a single file without dividing them, use [ ] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.17. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.
NOTE
- Forwarding destinations can be stored one at a time, according to the receive type of the received document.
- To be able to forward received documents, you need to activate the settings registered here.
1. Press (Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Press the left Any key to select <Menu>.
6. Use [ ] , [ ] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].7. Use [ ] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].8. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].
] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].NOTE
- You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
- You can use [ ] or [ ] to restrict the displayed range of destinations.
- To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- To cancel a selected destination, select the destination again.
9. Press the right Any key to select <Set>.
10. Use [ ] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.
] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.- <TIFF>: Forwards the file in the TIFF (B&W) format.
- <PDF>: Forwards the file in the PDF format regardless of the color mode.
NOTE
- This procedure is not necessary if a fax number is specified as the destination in step 8. Go to step 13.
- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
11. Press the right Any key to select <Divide Pages>.
12. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.If you want to send multiple images as a single file without dividing them, use [ ] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.
] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.13. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can activate or deactivate the forwarding conditions for the received documents.
1. Press (Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Use [ ] , [ ] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].
] , [ ] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].Each time you press [OK], the icon status displayed on the left side of the condition name is switched.
If you activate the condition, the blue icon lights up, and the received document is forwarded to the specified destination if it matches the forwarding conditions.
6. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can erase forwarding settings that have been stored.
1. Press (Main Menu).
(Main Menu).2. Press the right Any key to select <Additional Func.>.
3. Use [ ] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].
] , [ ] or (Scroll Wheel) to select <System Management Set.>, then press [OK].If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).
- (numeric keys), then press (Log In/Out).4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].5. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding setting you want to erase.
] , [ ] or (Scroll Wheel) to select the forwarding setting you want to erase.6. Press the left Any key to select <Menu>.
7. Use [ ] , [ ] or (Scroll Wheel) to select <Erase>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Erase>, then press [OK].8. Use [ ] , [ ] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
] , [ ] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].9. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.You can redirect the fax documents received in memory to the specified destination.
1. Press 
(Status Monitor/Cancel).
(Status Monitor/Cancel).2. Use [ ] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Fax>, then press [OK].3. Use [ ] , [ ] or (Scroll Wheel) to select <Received Job Status>, then press [OK].
] , [ ] or (Scroll Wheel) to select <Received Job Status>, then press [OK].4. Use [ ] , [ ] or (Scroll Wheel) to select the job you want to transfer.
] , [ ] or (Scroll Wheel) to select the job you want to transfer.5. Press the left Any key to select <Details>.
6. Press the left Any key to select <Forward>.
7. Use [ ] , [ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
] , [ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.NOTE
- You can use [ ] or [ ] to restrict the displayed range of destinations.
- To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- You cannot select a group address.
8. Press (Main Menu) to return to the Main Menu screen.
(Main Menu) to return to the Main Menu screen.